One of the unique features of MindGenius mind mapping software is it’s ability to analyse ideas according to categories and to restructure maps or views of those ideas automatically.  This feature is a great way of implementing the consensus workshop method electronically (see previous post on the consensus workshop method). 

The five steps of the consensus workshop (as developed by the Institute of Cultural Affairs) method are:

  1. Set the context – introduce the focus question
  2. Brainstorm the ideas
  3. Cluster the ideas
  4. Name the idea clusters
  5. Review and action.

image Using MindGenius, the focus question become the central topic or idea.

 

 

 

What can we do to improve morale in our office ideas

 

 

The ideas are brainstormed, collected and consolidated as they are added to the map.

 

 

 

What can we do to improve morale in our office ideas analysisThe ideas are clustered using categories feature, available from the “Analyze” tab – you can use a default set provided or create your own category group.

 

 

 

From here, create a new map with the ideas clustered by selecting the “Create Category Map”.

What can we do to improve morale in our office - by Category unamed

Using this new map as a basis you can work to name the clusters.  Add the names by editing the level one topics.

As an alternative, once the cluster names are agreed, return to the original map – the one with the brainstormed ideas. From the “Analyze” tab, now select “Edit Categories”.  Amend the categories used in your map, replacing the original identifiers with the cluster names.  Once completed, select “Create Category Map” and this time the resulting cluster map contains the cluster names in the level one topics. 

What can we do to improve morale in our office -named clusters

imageYou could now go on to assign dates and resources to the ideas, creating a simple action plan. 

imageAs part of the documentation step, you can export the map to Excel or Word to provide an additional record of the workshop or to provide the basis for further definition.

 

You can try this for yourself using MindGenius by clicking this text or the image below and downloading a free trial.

free trial

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Bringing a group of people together to solve a problem or make a plan is a great idea, especially where that group needs to commit to act on the ideas they generate.  There is a simple, structured approach which will harness the group’s creativity and allow them to generate a range of ideas.  It is called the “Consensus Workshop”

The method has five steps:

  1. Set the context – introduce the focus question
  2. Brainstorm the ideas
  3. Cluster the ideas
  4. Name the idea clusters
  5. Review and action.

What focus q Setting the context states why the group has been gathered and what the situation is that requires their collective thinking.  The method to be followed is outlined together with a general idea of the outcome and products.  The focus question sets the boundaries for what exactly is to be discussed.

What brain

 

Next, ideas are brainstormed.  Begin with an individual brainstorm – each person works on their own making a list of their ideas.  Then the ideas are collected and reviewed by the whole group until a consolidated list is prepared, resolving duplicates and capturing new ideas prompted by the discussion.

 

What brain cluster 1

 

Third, the group reviews the list and identifies common threads or clusters. 

 

 

 

What brain cluster sortedThe ideas are gathered together into the clusters.  At this stage it is sufficient to merely group ideas together because they have something in common without defining exactly what the thread or cluster is.

 

 

What brain cluster named

 

Fourthly, now name the clusters.  Review the clusters and discuss what are the common threads. 

 

 

 

Express these as phrases or very short sentences.  These will form the big ideas or focused directions for the actions that may follow.

What brain cluster named 2

Finally, review what has been achieved and test the level of agreement and consensus.  Begin the discussion on what needs doing and by whom.  Form these ideas into an initial action plan for subsequent development.  Document the outputs.

Further reading:

The consensus workshop method was defined by the Institute for Cultural Affairs (ICA) and is explained, with examples, in the publication, The Workshop Book: From Individual Creativity to Group Action (ICA series), by R. Brian Stanfield.