MindView Round Up

April 21, 2011

MV4-BE-Box-Front-medFor anyone interested in MindView and how the application can support you when devising strategy, planning projects or writing an article or report, here is a list of recent subjects covered, most recent first:

  • Managing a plan using task lists and timelines
  • Managing a plan with a Gantt chart
  • Managing a plan using MindView with MS Outlook
  • A simple planning procedure
  • Writing business reports
  • Meeting planning
  • Business continuity planning – crisis planning
  • Developing work procedures
  • Defining strategy and the action to implement it
  • Exporting mind maps to MS Excel.

To view the articles you can either click on the MindView “label” (not the Technorati tag) below this article or click on this link to list all the articles.

Free download. MindView Mind Mapping Software.

 

If you are interested to try MindView for free just click on the “free download” image here.

 

 

Plan An Effective Meeting Yesterday’s post introduced the “5 Steps to a Successful Meeting” planning approach. 

 

Here the map is presented in MindView Business Edition, partly by way of contrast but also to demonstrate how the map may be used as a template to create the meeting briefing.  You can download the MindView map here.

 

 

 

FocusOnBriefingThe text for the topics under “Step 3 – Prepare Meeting Briefing” is added as notes to the key topics.  For the meeting briefing, I only want this branch to be exported to Word so “Apply branch focus” to the “Step 3 – Prepare Meeting Briefing” topic.

 

 

MeetingBriefingNext export the map to Word.  Once in Word, remove any topic headings not needed and what is left is the briefing for the meeting, ready for pasting into an email or further refinement as a Word document. 

 

Follow the same process if you decide to create the meeting agenda (Step 4) within MindView.

Building on previous maps, this one takes the analysis and planning steps and combines them with a template for producing the meeting briefing and agenda. The map may be used as a guide, a checklist or a template. Sample text is provided for the meeting briefing as topic callouts, to illustrate how to produce a deliverable out of the analysis and planning.

5 Steps to A Successful Meeting

The five steps are:

  1. Complete Analysis
  2. Complete Planning
  3. Prepare Meeting Briefing
  4. Prepare Agenda
  5. Issue the Briefing with Agenda Attached.

The map is available to download as a MindManager 9 map from Biggerplate and Maps for That.  A MindView version will be posted shortly.

Weave A Great Meeting?

September 22, 2010

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There is a visual tool to aid communication and networking at conferences and within organisations – and it’s far more exciting and useful than a mere delegate list or internal phone directory.

 

imageIt’s called "Weave" and it lets you build an online view of everyone at your conference, meeting or organisation.

You can include photos, summary biographies, locations, roles, items of interest and, for instance, favourite conversations topics.

 

imageA visual database is prepared and accessible via the Internet. The list of people may be viewed according to different categories, such as location, interest and speciality.

The idea is to help people "get to know" other people attending the conference or meeting. Armed with this useful information users may find  networking becomes easier, corporate engagement more effective.

imageConference organisers may use the Weave tool to get discussion going before and during the conference.  Online meetings can also benefit as everyone on the call is able to picture the other attendees and know something about them.

  There is an excellent online demo and the main website can be found here.

imagePlanning workshops or meetings may seem daunting at first but, as with most things in life, when broken down into a few simple steps it is amazing what can be achieved.

It is absolutely critical to begin with a concise, clear idea of what represents a good outcome from the workshop.  Consider what  the deliverable might be, what that deliverable might look like and what questions to ask to help produce it.

imageWhen you have the answers to these questions, write them down and send them to the attendees as part of the workshop brief.  Remember you are describing the purpose, value and approach to the workshop – not the agenda. You are trying to reassure the attendees that they understand what the workshop is about, what will be expected of them and how they might succeed.

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Then plan the workshop in detail.  Break the problem up into a series of questions, then consider how you will tackle each question in turn.  Understand how the answers to these questions maintain the momentum of the workshop and keep building towards the deliverable.  Schedule them, allocating a set time to each.  Remember to top and tail your agenda with an introduction and a close that agrees follow up actions.

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The introduction is your final chance to focus the attendees on why they are there, what they are being asked to do and how they will do it.  Avoid going over old ground.  Summarise the briefing you sent out earlier and then get straight down to the first item in the agenda.

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And finally, don’t leave the room without summarising what has been achieved and agreeing the immediate next steps.

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