MindView Round Up

April 21, 2011

MV4-BE-Box-Front-medFor anyone interested in MindView and how the application can support you when devising strategy, planning projects or writing an article or report, here is a list of recent subjects covered, most recent first:

  • Managing a plan using task lists and timelines
  • Managing a plan with a Gantt chart
  • Managing a plan using MindView with MS Outlook
  • A simple planning procedure
  • Writing business reports
  • Meeting planning
  • Business continuity planning – crisis planning
  • Developing work procedures
  • Defining strategy and the action to implement it
  • Exporting mind maps to MS Excel.

To view the articles you can either click on the MindView “label” (not the Technorati tag) below this article or click on this link to list all the articles.

Free download. MindView Mind Mapping Software.

 

If you are interested to try MindView for free just click on the “free download” image here.

 

 

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WikiSummarizer from Context Discovery is a web-based application that specialises in summarising Wikipedia articles.  Aimed at anyone who needs to learn, understand or write about topics, the application will benefit such diverse roles as researcher, student, writer, journalist and blogger.

“Summarization” is the process by which a piece of text, document or article is analysed to produce a list of keywords and the more significant text extracts associated with these keywords.image

 

 

 

The immediate benefit from a summary comes from a review of the keywords, giving the reader instant insight into the substance and meaning of the text.  Further review of the extracted sentences adds to this initial insight.

Wikipedia contains almost 4 million articles, I’m told.

WikiSummarizer has summarised almost all of these articles and holds them in a knowledge database that can be searched.  It is possible to enter a keyword and have WikiSummarizer return a list of potentially the most relevant articles.  Alternatively, one can use a keyword to find and select a Wikipedia article which is then presented in summary form in the browser.  In either instance, the summaries can be downloaded to either word processing or mind mind mapping applications for further review and editing.

To illustrate how WikiSummarizer works, the following screen shots follow the process of finding a summarised article and downloading it to Word and to Mind Manager. 

First let’s look for summarised articles on “project planning”.  As the keywords are entered, WikiSummarizer presents possible matches in a drop down list for selection.

Wiki search

Next, select the relevant item from the drop down list and search.  WikiSummarizer returns a list of summarised articles.

Wiki search result

To view a summary, click on the “Link Summary” link for the article of interest.  The summary is presented as a list of keywords, each of which has listed under it sentences most relevant to that keyword.  The list is expandable and collapsible to make reading easier.

Wiki search summary

You could print the summary from the browser or download it either as a Rich Text File (RTF) or MindJet MindManager file.

Wiki search summary rtf

image 

Although the technology demonstrated is aimed at Wikipedia it can work with other information sources such as a web site, SharePoint, corporate document repository and content management system.

To find out more visit the Context Discovery blog where you can see more examples.

When creating a business (or any other kind of) report a good place to start is to note down your thoughts and ideas using a mind mapping tool, such as MindView 4.  Normally you will want to end up with a nice text document that you can issue, using MindView you can export your mind map to Word very easily to achieve a finished product.

Structure

Once the initial ideas are entered you can then move them around, establish a sequence and consolidate ideas.  New ideas will occur during this initial process and can be added quickly to the map.

Text placement Having established the report structure, text can then be added to each element. You might begin by adding the text as sub-branches to the the report headings.  If you can, rather than creating sub-branches, add the text as text notes.  This makes the export to Word very simple and results in very little further editing being needed. 

Text notes

MindView works with Word templates by assuming that branches equate to headings and sub-headings in the report – assigning Word "Heading" styles to these in hierarchical fashion …."Heading 1", "Heading 2" and so on.  If you leave any text as a branch this will be assigned a Word heading style. 

For efficiency and near perfect results on the export first time, make sure your text is held as text notes against the relevant branch.  Text notes are normally exported as the Word style "Normal".  This means that you can add text at any level of the report and have it come out formatted consistently throughout the document.

Doc

So when creating a business report using MindView, remember:

  • Headings at any level – create as branches
  • Text – create/paste as text notes attached to the relevant branch.

Footnote:

If you do create body text as sub-branches you can cut and paste these as text notes.  This is a little tedious but saves lots of time fiddling with Word styles later.  MatchWare might want to look at the process of converting branches and multiple branches to text notes to make this restructuring of initial ideas even easier.